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of contingency arrangements requires decisive initiative
and action, which again presupposes that contingency plans
have, as far as practicable, been completed and agreed among
the parties concerned before the occurrence of the event
requiring contingency action, including the manner and timing
of promulgating such arrangements.
4.2 For the reasons given in 4.1, States should take
preparatory action, as appropriate, for facilitating timely introduction
of contingency arrangements. Such preparatory action
should include:
a) preparation of general contingency plans for introduction
in respect of generally foreseeable events such as industrial
action or labour unrest affecting the provision of air
traffic services and/or supporting services. In recognition
of the fact that the world aviation community is not party
to such disputes, States providing services in airspace
over the high seas or of undetermined sovereignty should
take appropriate action to ensure that adequate air traffic
services will continue to be provided to international
civil aviation operations in non-sovereign airspace. For
the same reason, States providing air traffic services in
their own airspace or, by delegation, in the airspace of
(an)other State(s) should take appropriate action to
ensure that adequate air traffic services will continue to
be provided to international civil aviation operations
concerned, which do not involve landing or take-off in
the State(s) affected by industrial action;
b) assessment of risk to civil air traffic due to military
conflict or acts of unlawful interference with civil
aviation as well as a review of the likelihood and
possible consequences of natural disasters. Preparatory
action should include initial development of special
contin-gency plans in respect of natural disasters,
military conflicts or acts of unlawful interference with
civil aviation that are likely to affect the availability of
airspace for civil aircraft operations and/or the provision
of air traffic services and supporting services. It should
be recognized that avoidance of particular portions of
airspace on short notice will require special efforts by
States responsible for adjacent portions of airspace and
by international aircraft operators with regard to
planning of alternative routings and services, and the air
traffic services authorities of States should therefore, as
far as practicable, endeavour to anticipate the need for
such alternative actions;
c) monitoring of any developments that might lead to events
requiring contingency arrangements to be developed and
applied. States should consider designating persons/
administrative units to undertake such monitoring and,
when necessary, to initiate effective follow-up action; and
d) designation/establishment of a central agency which, in
the event of disruption of air traffic services and introduction
of contingency arrangements, would be able to
provide, 24 hours a day, up-to-date information on the
situation and associated contingency measures until the
system has returned to normal. A coordinating team
should be designated within, or in association with, such
a central agency for the purpose of coordinating
activities during the disruption.
4.3 ICAO will be available for monitoring developments
that might lead to events requiring contingency arrangements
to be developed and applied and will, as necessary, assist in the
development and application of such arrangements. During the
emergence of a potential crisis, a coordinating team will be
established in the Regional Office(s) concerned and at ICAO
Headquarters in Montreal, and arrangements will be made for
competent staff to be available or reachable 24 hours a day.
The tasks of these teams will be to monitor continuously information
from all relevant sources, to arrange for the constant
supply of relevant information received by the State
aeronautical information service at the location of the Regional
Office and Headquarters, to liaise with international
organizations concerned and their regional organizations, as
appropriate, and to exchange up-to-date information with
States directly concerned and States which are potential
participants in contingency arrangements. Upon analysis of all
available data, authority for initiating the action considered
necessary in the circumstances will be obtained from the
State(s) concerned.
5. Coordination
5.1 A contingency plan should be acceptable to providers
and users of contingency services alike, i.e. in terms of the
ability of the providers to discharge the functions assigned to
　
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