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1.3.7 The Provider shall ensure that the MATS Part 2 is current (145) and reflects accurately the procedures at the unit (146).
1.3.8 Changes, additions and deletions are to be incorporated by the issue of new or additional pages (147). A number of methods can be used to draw attention to changes (coloured paper, briefing notices etc.). New pages are to be dated with the effective date of the new or altered instruction (148). Arrows or a similar system must clearly indicate the changes (149). A system of control should be implemented so that any changes or modifications cannot be inadvertently lost (150) and an accurate historical record is maintained (151).
1.3.9 Supplementary Instructions (S.I.) should be issued: a) To introduce a change to existing instructions where an explanation or historical background to the subject would be helpful to the reader (152). b) To cover changes of a permanent nature (153). c) When an urgent amendment is required between routine amendments (154). d) To re-emphasise an existing instruction (155).
The Supplementary Instruction should be dated (156) and contain the reprinted pages which can be incorporated into the MATS Part 2 with the minimum of delay (157).
1.3.10 Temporary Operating Instructions (TOI) should be used to notify changes of a short-term nature and NOT for changes to actual procedures (158). For example a TOI would be issued to promulgate the non-availability of a piece of Air Traffic Control equipment. Temporary Operating Instructions should be dated (159).
1.4 Format The main features of a MATS Part 2 should be: a) Paper size A4 (160). b) Hard cover loose leaf binder (161). c) Divider cards with protruding tabs between sections for quick reference (162). d) A secure page numbering system (163). e) The effective date at foot of the page (164). f) The name of the unit on each page (165). g) Blank pages to be marked 'Intentionally blank' (166). h) Text is not to be hand-written (167). i) A logical paragraph numbering system (168). j) An Amendment Page showing the amendment status of the document (169). k) A List of Contents or an Index (170).
1.5 New Air Traffic Control Units
Applicants at units seeking approval are to prepare a MATS Part 2 in accordance with the guidance in this document (171). It shall follow, wherever possible, the contents and format described in the following pages (172).
2 Letters of Agreement
2.1 A Letter of Agreement is a means of formalising matters of operational significance between neighbouring Air Traffic Service units or other interested parties. It should take the form of a bilateral or multilateral agreement concerning procedures which apply only to those party to the agreement (173). An example of a letter of agreement is shown in ICAO Doc 9426, the ATS Planning Manual.
2.2 The procedures which are the subject of the Letter of Agreement are to be approved by the CAA (174) and detailed in the MATS Part 2 (175). To facilitate the approval a copy of the Letter of Agreement is to accompany the application (176). The originals of the Letters of Agreement are to be retained by each of the parties concerned (177).
3 Watch Log
An Air Traffic Control watch log shall be maintained in accordance with MATS Part 1 (178). One log is to be maintained in each operations room where they are not adjacent (179).
4 Retention of Records
ATS records and log books must be retained and disposed of as detailed in MATS Part 1 (180).
5 Other Documents
5.1 In addition to the documents required to be available at operational positions (described in the Manual of Air Traffic Services Part 1, Section 8, Chapter 1, Control Room Administration Paragraph 9 Publications), the following documents shall be available at an ATC unit:
a) CAP 670 ATS Safety Requirements (181)
b) CAP 382 Mandatory Occurrence Reporting Scheme (2036)
c) ICAO Doc 7030/4 Regional Supplementary Procedures at units where air traffic
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