20 Training and Assessment Reports
20.1 Formative Reports
20.1.1 Reports of student/trainee performance during the day to day practical training sessions are known as 'formative reports'. While these reports should contain the OJTI's comments on the student's performance and state whether or not he or she satisfied the training objectives, they are not graded. It is recommended that OJTIs should complete formative training reports on a regular basis, preferably for each training day undertaken.
20.1.2 The trainee should be given a verbal debrief of his performance against the target level of achievement for the stage of training and it is useful to include a précis of this feedback as part of the written report. It is advisable to have the student/trainee sign the report as confirmation of having understood the comments, both from the training viewpoint and as potential evidence in the event of an appeal against an assessment.
20.2 Summative Assessments
20.2.1 'Summative assessments' may be conducted at any stage of training where a more definitive measure of the student's progress is required, for example at the end of each level of training. They may be carried out by an assessor or an OJTI.
20.2.2 During a summative assessment, the performance of the student/trainee will be marked and classified as either 'satisfactory' or 'not satisfactory' against the published training objectives for that level of training. Additional written formative comments should also be included where necessary, indicating areas of weakness where improvement is required. Formative reports should be used to support the evidence of summative assessments in determining whether a student/trainee's performance is reliable and consistent. Where summative assessments confirm the student's performance as indicated by the formative assessments, they provide a useful additional indication of the student/trainee's progress against the expectations of the training plan. A mismatch between the summative and formative assessments is a useful indication that a student/trainee has a particular problem or that the OJTIs have been too generous or unduly harsh in their formative reports.
20.2.3 Students/trainees must be given prior warning of any summative assessments and should sign the resulting assessment report.
20.2.4 It is important to make sure that the reports are formulated using the training plan objectives as a standard and should indicate the level of traffic the trainee handled during the practical session.
20.2.5 There is more detailed guidance giving examples of formative and summative assessment reports at Appendix 3 of this Section of this document.
21 Reviewing and Amending the UTP
21.1 A unit must have a process for reviewing and amending its UTP. The UTP should therefore be subject to a quality control system that not only identifies the processes, but also the roles and responsibilities of those involved.
21.2 The UTP must be regularly reviewed to ensure that the training continues to satisfy the objective of producing valid controllers. The progress of students/trainees undertaking OJT should be monitored and recently valid controllers and OJTIs should be asked to identify any additional skills or knowledge that should be taught prior to or during OJT.
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