2.
Administrative Details
.
hotel room numbers and cell phone numbers
.
autos (incl. weekend use)
.
start / finish times (pre-audit / audit)
.
dress
.
weekends
3.
Tele-conference w/ CA (where applicable)
4.
Audit Plan
.
functional area assignments / functional summaries
.
work plan
.
schedule
.
inflights
.
scheduled points / sub-base visits
5.
Budget
.
importance of accurate tracking
. overtime/expenses
.
claim procedures (electronic)
6.
Conflict of Interest / Confidentiality
. shred all working drafts of findings, summaries, etc.
7.
Access to Information
8.
Forms Administration
.
electronic / written
.
audit findings
.
parallel audit findings
.
confirmation requests
9.
Checklists (use of / amendment to)
10.
Communications . on-site / off-site
. within TC Civil Av
. outside of TC Civil Av
11.
Pre-Audit Review
.
previous audit / follow-up
.
files
.
company
.
aircraft
.
inspection reports (inflight, ramp, etc)
.
compliance records
.
CADORS
.
authorizations
.
company manuals
.
respect those around you
.
the glass is half full!
12.
Physical Audit
.
site familiarization
.
maintenance
. operational
. occupational health and safety
.
company PI (role during audit)
.
daily team meetings (incl. members on road)
.
use of forms
.
immediate threat
.
paperwork expected
.
audit/parallel findings (drafting of)
13.
Questions ?
APPENDIX 7 ENTRY MEETING AGENDA
Acknowledgments
Thank the company officials for their attendance, co-operation and use of their facilities.
Purpose
Explain the purpose of the meeting:
1.
introduce the audit team members;
2.
define the objective and scope of the audit;
3.
define the methodology used during the audit; and
4.
co-ordinate staff and facilities.
Introductions
Introduce the audit manager, team members, specialists and observers; and company representatives.
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