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ones?
·  Have any hazard analyses been performed? Request copies of the analyses and the reviewing
agency comments.
·  What is the accident and accident history for the system? Request specifics.
·  Are protective equipment and/or procedures needed during operation, maintenance, storage,
or transport? Request specifics.
·  Does the system contain or use any hazardous materials, have potentially hazardous
emissions, or generate hazardous waste?
·  Are special licenses or certificates required to own, store, or use the system?
Hazard Analysis
A safety engineering report may be all that is necessary or available to gather detailed hazard information
concerning a COTS/NDI program. If the selected program must be modified to meet mission
requirements, other hazard analyses may be required, especially if the modifications are not otherwise
covered.
System Safety Working Groups.
Requiring an SSWG meeting early in the program will help clarify system safety characteristics versus
mission requirements and allow time to address issues. A follow-up SSWG meeting can be used to
ensure satisfactory closure of issues. Periodic SSWG meetings throughout the life cycle of the system
can be used to address ongoing concerns and special issues. See Chapter 6.4.2 for more information.
FAA System Safety Handbook, Chapter 6: System Safety Guidelines for Contracting
December 30, 2000
Chapter 6:
System Safety Guidelines for Contracting
6.1 CONTRACTING PRINCIPLES.................................................................................................. 2
6.2 CONTRACTING PROCESS....................................................................................................... 2
6.3 EVALUATING BIDDING CONTRACTORS (SYSTEM SAFETY CHECKLIST) ................. 9
6.4 MANAGING CONTRACTOR SYSTEM SAFETY (CONTRACT OVERSIGHT)............... 24
FAA System Safety Handbook, Chapter 6: System Safety Guidelines for Contracting
August 2, 2000
6 -
2
6.0 System Safety Guidelines for Contracting
6.1 Contracting Principles
Contracting provides the legal interface between the FAA, as a buying agency, and a selling organization,
usually a contractor. The contract document binds both parties to a set of provisions and requirements.
This means that if desired safety criteria, analyses, or tests are not specified in the contract, the contractor
is not obligated to provide them. In other words, the contractor is not required to comply with post contract
requirements. It is the IPT leader’s responsibility to define these requirements early enough in the
acquisition cycle to include them in the negotiated contract.
6.2 Contracting Process
The AMS provides a definitive contracting process, or series of activities, which must be accomplished in
order to effect an acquisition. These activities are broken into five (5) major lifecycle components: Mission
Analysis, Investment Analysis, Solution Implementation, In-Service Management and Service Life
Extension. These components are described in Chapter 4. This chapter focuses on the basic acquisition
steps of solution implementation. They may be summarized as follows:
·  Acquisition planning,
·  Documentation of detail requirements
·  Communicating requirements to industry, and
·  Evaluation of the resulting proposals or bids,
·  Negotiation and/or selection of the source to perform the contract, and
·  Management of the awarded contract to assure delivery of the supplies or services
required.
The execution of these steps should be tailored for each acquisition. Figure 6-1 illustrates a sample
acquisition from planning through contract negotiation. The following paragraphs describe the activities
within the contracting process.
FAA System Safety Handbook, Chapter 6: System Safety Guidelines for Contracting
August 2, 2000
6 -
3
Acceptable
Hazard Risk
Sys. Safety
Design
Requirements
Equipment
Specification
Safety
SSP
PHL
Safety
CDRL
Requirements
SSPP
Requirements
Bidders
Instructions
Statement
of
Work
Screening
Information
Request
RFP
Contractor
Selection
&
Negotiation
Figure 6-1 Example of the Contracting Process
6.2.1 Acquisition Planning
To insure inclusion of the desired safety criteria and system safety program (SSP) in the contract, a great
deal of planning is required before proposals and costs are solicited from potential contractors. This results
in technical and administrative requirements.
　
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