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B.  A system shall be in place to assure that special requirements are adequately communicated to the distributor's sources, so that parts conform to the customer's purchase request and that deviations are disclosed and approved by the customer.
C.  The distributor shall maintain a list of their approved suppliers and a quality history for each source.
D.  In addition, the distributor of surplus parts should have a procurement system which assures that:
1) a part known to have been subjected to conditions of extreme stress, heat or
environment are so identified.
2) all Airworthiness Directives (AD's) that are represented as having been accomplished are documented. Certification of compliance shall specify AD number, AD amendment number, date, and method of compliance, i.e.,” AD xx-xx-xx terminated (date). Replaced shaft seal with P/N _______ shaft seal (signature)."
3) items identified as overhauled, repaired or modified have the appropriate signed and dated documentation attached to substantiate the condition of the part.
6. Receiving Inspection
A.  Inspectors shall conduct a complete visual inspection of all incoming parts and materials. The inspection shall include, but not be limited to:
1) a check for any obvious physical damage,
2) verification that all appropriate plugs and caps are installed, if applicable,
3) verification that part numbers (including dash numbers and letters), model numbers, serial numbers, lot and/or batch numbers, etc., of the items, match the accompanying documentation,
4) verification that the quantity, part numbers or noted part number substitutes (including dash numbers and letters), model numbers, etc., of the items match the
Copyright . 2008                Revision 3.5
AVIATION SUPPLIERS ASSOCIATION
2233 Wisconsin Avenue, NW, Suite 503, Washington, DC  20007 Telephone: 202-347-6899  Facsimile: 202-347-6894
request/purchase order and agreed upon method between the aircraft operator and supplier for part number substitution,
5) verification that all appropriate required documentation (maintenance release, material certification, traceability documents, etc.) are at hand, and are properly completed, and signed.
B.  Receiving inspection for aircraft fasteners shall include a sample visual inspection for general workmanship and presence of certifications from the manufacturer or an FAA regulated source. The distributor shall have a procedure in its quality manual for receiving and retaining Original Certified Statements when those are received.
C.  Unapproved parts should be reported in accordance with Advisory Circular 21-29.
D.  If inspection stamps are used, the distributor shall have an accountability system in place to control stamp issuance, usage and replacement. Inspection stamp identification imprints shall not be re-used for two years after an inspector to whom the imprint was assigned leaves the position; or the stamp with the imprint is lost or stolen.
　
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